Each morning the agent reads new bank and card transactions through read-only feeds and applies the rules it has learned for that client. Familiar items are categorised. Anything new, such as an unknown supplier or an unusually large amount, lands on a short review list for your bookkeeper.
That changes the bookkeeper's job from keying to checking. They open the list, answer in a line or two, and the agent remembers the answer next time. Rules are kept per client, so one business's 'Supplies' never gets mixed up with another's.
Reconciliation follows the same pattern. The agent matches bank lines to entries in your accounting system and lists what does not match, such as a payment with no receipt or a deposit with no invoice. Those gaps are usually where the real questions sit, and surfacing them daily means they are asked while the client still remembers the purchase.
A little preparation makes the first weeks calmer. We build the blueprint with you, and these are the inputs that matter most. None of this needs your team to learn new software, because we build and run it for you.
The agent works best where bank and card data arrive digitally. A client who runs mostly on cash and paper needs the document chaser agent first. Unusual accounting treatments stay with your accountants, and nothing is final until a person signs off.
To judge whether it is working, track how many items are flagged each month, how long review takes per client, and whether the same corrections keep coming back. If they repeat, the rule needs tightening, and we do that with you.
This work is specific to your field, so we build it around your rules, templates and examples instead of a generic model.